Expenses

Purchases are recorded against a vendor and itemised, so spend is attributable rather than a single monthly lump.

That itemisation is what makes vendor comparison possible — the same ingredient bought from two suppliers is directly comparable.

Restaurants in Pakistan run substantially on cash, and cash that leaves the drawer for a supplier run is the easiest money to lose track of. Cash accounts record those movements against the register they came from.

The report puts both sides on one page over a period you choose. Combined with COGS on the Pro plan, it is the closest thing to a running P&L without exporting anything to a spreadsheet.

Accounting software is built for statutory reporting and generally sees a month at a time. An operator needs to know on Wednesday whether this week is working.

Keeping purchases beside revenue means the two can be read together over any period you choose, without an export and a reconciliation.

Because purchases are itemised rather than recorded as a single invoice total, the same ingredient bought from two suppliers becomes directly comparable over time.

That is usually where the first real saving shows up — not in negotiating, but in noticing.

This is operational expense tracking, not bookkeeping. It does not produce statutory accounts, handle payroll, or file anything. It gives you and your accountant one itemised record instead of a folder of receipts.

The discipline that makes this work is recording a purchase when it is made rather than when the invoice is found. A supplier run paid in cash on a Tuesday is the hardest thing to reconstruct three weeks later.

Purchases can be entered against a vendor with the items and the cash account they were paid from, in under a minute, which is the point at which people actually do it.

Each vendor accumulates a purchase history, so spend by supplier over a period is a report rather than an exercise. That is the input to a conversation about terms.

It also surfaces the vendors you use out of habit rather than because they are the best option, which is usually a longer list than an operator expects.

COGS on the Pro plan tells you the cost of what you sold. Expenses tells you everything else — rent, utilities, supplies, wages paid in cash.

Read together over the same period, they are close to a running profit and loss, which is what most operators are actually trying to assemble in a spreadsheet on Sundays.